Jhpiego Indonesia
Jhpiego, an affiliate of the Johns Hopkins University, builds global and local partnerships to enhance the quality of health care services for women and families around the worlds. Jhpiego is a global leader in the creation of innovative approaches to developing human resources for health.
The Jhpiego Indonesia program is aimed to improve maternal and newborn health outcomes in Indonesia. We are currently implementing EMAS ( Expanding Maternal & Neonatal Survival ) program in Indonesia funded by USAID.
In order to reach our goals, we are now recruiting a local based position of Administrative Assistant / Receptionist for Medan Office, North Sumatera . The successful candidate will enjoy working as part of a dedicated team, with the added satisfaction of working for an organization committed to the Jhpiego vision and mission.
Position vacant : Administrative Assistant /Receptionist
Work based : Medan office, North Sumatera
Department: Finance & Administration
Position Reports To: Finance Administrative Officer
Positions Supervised: None
Overview:
The Administrative Assistant will perform a range of administrative tasks and also acting as a Receptionist within the office, including answering phones, managing schedules, assisting with travel arrangements, general office support and work flow, and linked as an admin support for some activities or event once needed.
Major Duties and Responsibilities:
Answer telephone, take and relay messages
Managing and distributing general documentation and correspondence
General administrative and clerical support
Schedule appointments, maintain appointment diary either manually or electronically, (as a meeting organizer) as requested.
Assist other staffs and Consultants in administration area .
Together with Driver to manage regular mails and packages delivery
Maintain corporate rate for hotels, car rentals, and other vendors related to the office purposed ( Stationaries, Printing etc. )
Together with PC, assisting for the logistics and preparation of special events, staff meeting, including agenda preparation, materials and scheduling of conf. rooms.
Maintaining general office filling, photocopying, and faxing.
Operate a range of office machines such as photocopiers, computers, scanner and faxes.
Managing office equipment use by the staff ( Telkomflash, LCD, Digital Camera, Tape Recorder etc.)
Manage Jhpiego operational vehicles traffic and review drivers log sheet
Working closely with FAO in order to maintain office supplies and stationaries are available as needed.
Tidy and maintain the reception area
Knowledge, Skills, and Abilities:
Graduate from secretarial or business studies
Minimum 2 years experience in office administration
Knowledge of administrative and clerical procedures
Able to work methodically, accurately and neatly
Good oral and written communication skills
Proficient in Microsoft Office Applications
Highly meticulous with excellent interpersonal, communication and organizational skills
Able to work in a fast-paced environment
Able to work as part of a team
To apply, please e-mail your cover letter and CV, indicate the position that you are applying for on the subject of your email.
Email address : hr-id@jhpiego.net
Closing date: October 15th , 2012
Only short-listed applicants will be contacted.
The Jhpiego Indonesia program is aimed to improve maternal and newborn health outcomes in Indonesia. We are currently implementing EMAS ( Expanding Maternal & Neonatal Survival ) program in Indonesia funded by USAID.
In order to reach our goals, we are now recruiting a local based position of Administrative Assistant / Receptionist for Medan Office, North Sumatera . The successful candidate will enjoy working as part of a dedicated team, with the added satisfaction of working for an organization committed to the Jhpiego vision and mission.
Position vacant : Administrative Assistant /Receptionist
Work based : Medan office, North Sumatera
Department: Finance & Administration
Position Reports To: Finance Administrative Officer
Positions Supervised: None
Overview:
The Administrative Assistant will perform a range of administrative tasks and also acting as a Receptionist within the office, including answering phones, managing schedules, assisting with travel arrangements, general office support and work flow, and linked as an admin support for some activities or event once needed.
Major Duties and Responsibilities:
Answer telephone, take and relay messages
Managing and distributing general documentation and correspondence
General administrative and clerical support
Schedule appointments, maintain appointment diary either manually or electronically, (as a meeting organizer) as requested.
Assist other staffs and Consultants in administration area .
Together with Driver to manage regular mails and packages delivery
Maintain corporate rate for hotels, car rentals, and other vendors related to the office purposed ( Stationaries, Printing etc. )
Together with PC, assisting for the logistics and preparation of special events, staff meeting, including agenda preparation, materials and scheduling of conf. rooms.
Maintaining general office filling, photocopying, and faxing.
Operate a range of office machines such as photocopiers, computers, scanner and faxes.
Managing office equipment use by the staff ( Telkomflash, LCD, Digital Camera, Tape Recorder etc.)
Manage Jhpiego operational vehicles traffic and review drivers log sheet
Working closely with FAO in order to maintain office supplies and stationaries are available as needed.
Tidy and maintain the reception area
Knowledge, Skills, and Abilities:
Graduate from secretarial or business studies
Minimum 2 years experience in office administration
Knowledge of administrative and clerical procedures
Able to work methodically, accurately and neatly
Good oral and written communication skills
Proficient in Microsoft Office Applications
Highly meticulous with excellent interpersonal, communication and organizational skills
Able to work in a fast-paced environment
Able to work as part of a team
To apply, please e-mail your cover letter and CV, indicate the position that you are applying for on the subject of your email.
Email address : hr-id@jhpiego.net
Closing date: October 15th , 2012
Only short-listed applicants will be contacted.
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