AcF Vacancy : Base Administrator to be based in Kupang, NTT

Action Contre la Faim – Indonesia Mission

POSITION VACANCY

BASE ADMINISTRATOR (1 position)
Code : RKU/014/ADM/Base Administrator/V/11
Location/base : Kupang, NTT
Start date : a.s.a.p
Duration of contract : until August 31st, 2012

Objective 1 : Keep the base’s advance cash :
Activities:
- Check the vouchers for advances made the day before and request
missing invoices from advance requesters ;
- Check the information on the invoices and determine missing invoices
;
- Codify the invoices and enter them in the ledger and the accounting
software ;
- File original invoices ;
- Check the consistency between computer and physical cash balances.

Objective 2 : Check compliance with purchasing procedures :
Activities :
- Comply with purchasing procedures when remitting advances ;
- Inform the logistics department of purchasing procedures and of data
required on the invoices.

Objective 3 : Manage the accounting and administrative document sorting :
Activities :
- Sort accounting documents ;
- Sort rental contracts (leases, vehicles, etc.).

Objective 4 : Carry out the monthly cash forecast :
Activities :
- Collect financial information from project managers ;
- Prepare the monthly cash forecast and send to the capital city Admin
Coordinator

Objective 5 : Follow up on the base’s human resources administratively :
Activities :
- Update the database on staff & prepare database for payroll & ensure
the payment

- Prepare ACF identity cards for new employees ;
- Establish a loan follow-up process ;
- Monitor salary advances ;
- Keep a chart of end-of-contract dates for the base’s employees and
transmit to the Admin Coordinator
- Sort all documents in the domestic employees’ individual files and
check that all files are complete
- Support in the human resources activities/management

Objective 6 :Manage domestic employee’s social insurance :
Activities :
- Register new employees and their legal successors ;
- Prepare and make monthly contribution payments ;
- Prepare declarations of work accidents and follow the necessary
procedures in the event of death or to end a contract ;
- Ensure contacts with local partners (insurance, social security,
pension fund).

Objective 7 : Assist in the administrative aspects of recruitment :
Activities :
- Ensure contacts with local employment organisations (employment
office, etc.) ;
- Organise the recruitment process in co-operation with the job seeker
: schedule appointments, tests, replies

- Support HR Manager in recruitment process
- Greet and inform new employees of administrative issues and human
resources.

Objective 8 : Working as a counterpart and mentor for ACF local partner.

Diploma / Level of studies :Accounting or Administration background with
professional experience in Human Resources Management at least 2 years
Required skills:
Professionalism – Good organizer – Sense of confidentiality – Good Computer
skills – Good knowledge of English, Good Knowledge of accountancy - Sense of
confidentiality - Accurate, honest, rigorous, flexible.

Please submit your CV and Application Letter in English with at least two
references to : acfrecruitment@yahoo.fr before Friday, May 6th, 2011 attn. to
Human Resources Manager. Please put the code & title of position on your
application. Due to the need the applications will be processed soon before
closing date.

Only short list candidates will be contacted, tested and interviewed.
All ACF members are committed to respect the 6 leading principles of the
organization: independence, non-discrimination, free and direct access to
victims, professionalism and transparency. ACF is an equal opportunity employer.