Conservation International - Grants Support Coordinator
September 8, 2012
Conservation International,
Grants Support Coordinator,
International NGO,
Jakarta,
NGO Jobs Vacancy,
Operations Director
Conservation International, an international non-governmental
organization, is seeking applicants for the following position to be
based in Jakarta:
GRANTS SUPPORT COORDINATOR
CI-Indonesia is seeking a Grants Support Coordinator to assist the Operations Director and coordinate the grant and contract making functions of all programs within CI-Indonesia in full compliance with CI and donor requirements. This position will coordinate all of aspect of grants making and management from the planning and applications phases through contracting, reporting, monitoring, amendment and close-out of grants. Specifically this position is responsible for maintaining the accuracy of the information in CI's grants database (GEM), reviewing grantee reports, troubleshooting, reporting problems, processing disbursement requests and coordinating with Program Managers, CI head office staff (GPM and EFD's Carbon Fund and GMU) and Program staff on financial and grant management operational issues.
This position will report directly to the Operations Director and work closely with the Finance Managers and other Program Director/Manager in CI Indonesia in managing daily communication flows with grantees /consultants and the CI Grant Resources Management team.
Responsibilities:
1.Coordinate all grant and contract making. This role includes: pre-project planning and communication with Program Director/Manager for grantees and consultants to maintain the continuity of information during project design phase; support the contracting process, soliciting bids, drafting and negotiating contracts and maintaining records; correspond directly with applicants regarding eligibility requirements, follow up on delayed submissions, process and track risk assessments, agreement preparation, legal review coordination, procuring signatures, wire transfer requests, and ensure accurate and timely entry of grant information into GEM.
2.Provide support to grantees and consultants to maintain compliance with all terms of grant and contract agreements. This role includes: training on grants and contracts processes and systems, report trouble-shooting, financial report review, payment processing, grant/contract amendments and timely project close-out.
3.Support the review and monitoring. Assist grantees and consultants in tracking progress of project outputs, including "offline" reporting as specified in donor agreements. It also includes assisting in performing regular site visits for financial and accounting monitoring of active grants/contracts, together with logistics for donor site visits in the region.
4.Work with the Operations Director in managing communication flows with grantees and consultants. This roles includes providing general support to the Grants Resources team and along with internal and external partners as needed;
5.Support Grant Management systems and donors compliance by implement and manage CI process for grant/contract management, grants/contracts close out and sub-grant management.
Qualifications:
University Degree in Accounting and/or Commerce
Great attention to details and strong organizational skills
Strong oral and written communication skills in Bahasa and English, able to work effectively in either language;
Strong computer skills including MS Office, Database, and file management
At least 3 years' experience in grant management or financial administration services
Previous experience working in an international organization or donor agency
Previous experience with multi donors funding
Strong interpersonal skills, a helpful and personable attitude, and evident desire to assist partners
Ability to build good inter-personal relationships with other staff is necessary, as the Grants Support Coordinator must team up with other Jakarta office staff and CI staff globally
Qualified women and men are encouraged to apply. Interested candidates should send a current resume and cover letter addressing the required skills and capabilities (no more than 4 pages) to: hrd@conservation.or.id
Closing date for the application is 15 September 2012 (Only short-listed candidates will be notified).
For more information about CI, please visit our web:
www.conservation.or.id http://www.conservation.org
GRANTS SUPPORT COORDINATOR
CI-Indonesia is seeking a Grants Support Coordinator to assist the Operations Director and coordinate the grant and contract making functions of all programs within CI-Indonesia in full compliance with CI and donor requirements. This position will coordinate all of aspect of grants making and management from the planning and applications phases through contracting, reporting, monitoring, amendment and close-out of grants. Specifically this position is responsible for maintaining the accuracy of the information in CI's grants database (GEM), reviewing grantee reports, troubleshooting, reporting problems, processing disbursement requests and coordinating with Program Managers, CI head office staff (GPM and EFD's Carbon Fund and GMU) and Program staff on financial and grant management operational issues.
This position will report directly to the Operations Director and work closely with the Finance Managers and other Program Director/Manager in CI Indonesia in managing daily communication flows with grantees /consultants and the CI Grant Resources Management team.
Responsibilities:
1.Coordinate all grant and contract making. This role includes: pre-project planning and communication with Program Director/Manager for grantees and consultants to maintain the continuity of information during project design phase; support the contracting process, soliciting bids, drafting and negotiating contracts and maintaining records; correspond directly with applicants regarding eligibility requirements, follow up on delayed submissions, process and track risk assessments, agreement preparation, legal review coordination, procuring signatures, wire transfer requests, and ensure accurate and timely entry of grant information into GEM.
2.Provide support to grantees and consultants to maintain compliance with all terms of grant and contract agreements. This role includes: training on grants and contracts processes and systems, report trouble-shooting, financial report review, payment processing, grant/contract amendments and timely project close-out.
3.Support the review and monitoring. Assist grantees and consultants in tracking progress of project outputs, including "offline" reporting as specified in donor agreements. It also includes assisting in performing regular site visits for financial and accounting monitoring of active grants/contracts, together with logistics for donor site visits in the region.
4.Work with the Operations Director in managing communication flows with grantees and consultants. This roles includes providing general support to the Grants Resources team and along with internal and external partners as needed;
5.Support Grant Management systems and donors compliance by implement and manage CI process for grant/contract management, grants/contracts close out and sub-grant management.
Qualifications:
University Degree in Accounting and/or Commerce
Great attention to details and strong organizational skills
Strong oral and written communication skills in Bahasa and English, able to work effectively in either language;
Strong computer skills including MS Office, Database, and file management
At least 3 years' experience in grant management or financial administration services
Previous experience working in an international organization or donor agency
Previous experience with multi donors funding
Strong interpersonal skills, a helpful and personable attitude, and evident desire to assist partners
Ability to build good inter-personal relationships with other staff is necessary, as the Grants Support Coordinator must team up with other Jakarta office staff and CI staff globally
Qualified women and men are encouraged to apply. Interested candidates should send a current resume and cover letter addressing the required skills and capabilities (no more than 4 pages) to: hrd@conservation.or.id
Closing date for the application is 15 September 2012 (Only short-listed candidates will be notified).
For more information about CI, please visit our web:
www.conservation.or.id http://www.conservation.org
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