Vacant Position in Kupang, East Nusa Tenggara: Finance Assistant

CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and micro-credit.

CARE Indonesia in Kupang, East Nusa Tenggara is currently recruiting the following position:

JOB TITLE :FINANCE ASSISTANT
DEPARTMENT/PROJECT : SUPPORT/ PATNERS
FOR RESILIENCE (PfR)
REPORTS TO : FINANCE OFFICER

JOB SUMMARY:

The Finance Assistant contributes to the overall performance of the sub office by ensuring that all disbursements and receipts are processed correctly and reported on time.
RESPONSIBILITIES AND TASKS:

Transactions Processing and Documentation
Melakukan proses transaksi dan mendokumentasikan

1. Process advances (travel advance and project advance) and Enter into SCALA.
Proses uang muka (uang muka untuk perjalanan dan proyek)dan memasukkan dalam SCALA.
2. Review and process travel expense reports (TER), project expense reports and enter into SCALA.
Memeriksa dan memproses laporan pengeluaran perjalanan (TER), laporan pengeluaran proyek
dan memasukkan dalam SCALA.
3. Process medical payments and enter in SCALA.
Proses pembayaran biaya pengobatan dan memasukkan dalam SCALA.
4. Prepare bank transfer letters and cheques.
Menyiapkan surat untuk pengiriman uang dan cek.
5. Process utilities and any other payments related to the operation of the offices in the province and districts.
Proses semua keperluan dan pembayaran lainnya yang berhubungan dengan operasional kantor baik di propinsi ataupun di kecamatan.
6. Prepare all procurement payments (PO and Non PO).
Menyiapkan semua pembayaran untuk pengadaan (PO dan Non-PO).
7. Process cash receipts from staff and ensure that they are deposited in a timely manner.
Proses penerimaan tunai dari semua staff dan menyakinkan bahwa dimasukkan dalam deposito secara teratur.
8. Place 'paid' stamp on all documents that have been paid.
Memberikan cap «Lunas» pada semua dokumen yang telah dibayarkan.

Financial Management and Analysis
Manajemen Keuangan dan Analisa

1. Audit petty cash payments (disbursement) and enter that in Scala after review.
Memeriksa pembayaran (pengeluaran) kas kecil dan memasukkan dalan Scala setelah
diperiksa.
2. Manage the petty cash float by ensuring re-imbursements are made on time and disbursements are accounted for properly.
Mengelola uang kas kecil untuk menyakinkan pembayaran kembali dilakukan tepat waktu dan
pengeluaran dilakukan secara tepat.
3. Prepare and submit monthly financial reports to the Accountant and Finance Officer.
Menyiapkan dan mengirimkan laporan keuangan bulanan ke Accountan dan ke Finance Officer

Custody and Filing
Pengurusan dan arsip

1. Maintain a list of blank and signed cheques.
Mengurus daftar dari chek yang kosong dan sudah ditandatangani
2. Ensure that all documents are filed properly and on time.
Menyakinkan bahwa semua dokumen telah dimasukkan dalam arsip secara tepat waktu.

Others /Lain-lain

Any other duties that maybe reasonably assigned by the Accountant and Finance Officer
Tugas-tugas lainnya yang mungkin ditugaskan oleh Accountant dan Finance Officer

QUALIFICATIONS:

· Minimum Bachelors Degree in Accounting
· At least one years working experiencein Finance
· Ability to work with computers and in particular Microsoft Office (excel and word)
· Good communication in Indonesian and English, both spoken and written
· At least three years experience working with international and local Non Government Organizations
· Initiative, working under pressure and good motivation

WORKING CONDITIONS:

Kupang area; Travel 0%

Please submit your applications before 26 September, 2011 to:
CARE International Indonesia Human Resources Unit:
recruit_534@careind.or.id

"Only qualified applicants will be shortlisted"