IOM Vacancy - Receptionist - Jakarta (SVN/ID10/2011/024)

International Organization for Migration (IOM) Indonesia is looking for a Receptionist according to the terms of reference below. Interested candidates are invited to submit their applications to
recruitment-indonesia@iom.int <mailto:recruitment-indonesia@iom.int> not later than 18 May 2011 indicating the reference code below as subject. All candidates are requested to specify their availability date
in the application form. Please note that only short-listed candidates will be contacted.

Reference No : SVN/ID10/2011/024
Position Title : Receptionist
Duty station : Jakarta
Classification : General Service, G3
Type & Duration of contract : SAIC, 3 months with the possibility of
extension.

General Function

Under the direct supervision of the Senior Resources Management Officer,
the incumbent will perform the following functions :

(1) Receive and greet visitor to the organization; ascertain the
visitors' wants and direct them to the person or entity called upon;

(2) Answer calls, provides basic information (either by callers or
visitors), and re-routes telephone calls, responds to routine inquiries
and keeps record of important calls and visits;

(3) Receive, screen and ensure that all IOM incoming and outgoing
mails/faxes which includes preparation of airway bill and proforma
invoice, is delivered in a timely manner;

(4) Ensure that the reception area is clean, staffed and organized at
all times during business core hours;

(5) In Coordination with the Procurement/Logistics Unit and HR Unit,
help out in maintaining an updated staff lists, emergency numbers and
various agency contacts numbers

(6) Submit monthly report of call statistics every first week of the
month.

(7) Provide administrative support such as checking of time
cards/verifying attendance records, scanning documents, fax documents,
etc.

(8) Responsible for meeting room bookings.

(9) Maintain effective filling system related to his/her tasks.

(10) Perform other duties as may be required.

Desirable qualifications:

Education : Diploma in Office Administration or a related field.

Experience : At least one year experience with the same duties and
responsibilities. Proficient in computer applications and other office
equipment.

Effective organizational skill, ability to establish priorities and
plans, ability to work under pressure and cope with deadlines..

Good written and spoken communications skills, good interpersonal
skills, high loyalty, ability to work in a multi-cultural environment
and good at working in a team.

Language : Fluent in English and Bahasa Indonesia both verbal and
written.

For more detail info about us, please visit www.iom.or.id
<http://www.iom.or.id>