CARE Indonesia: Corporate Finance & Accounting Manager
CARE Indonesia in Jakarta-Head Quarter, is currently recruiting the following position for its project:
JOB TITLE : CORPORATE FINANCE
AND ACCOUNTING MANAGER (FAM)
DEPARTMENT/PROJECT : FINANCE & ACCOUNTING UNIT/ CIIHQ
REPORTS TO : COUNTRY DIRECTOR
Before May 13th 2011
JOB SUMMARY:
The primary responsibility of this position will be to supervise the Finance and Accounting Unit and assist the Country Director in developing and improving financial systems and procedures. The position is responsible for managing of all aspects of financial operations, treasury, accounting, reviewing corporate financial reports, generating donor financial reports, providing accurate and timely feedback on monthly financial reports for projects, and leading the preparation of corporate budget within the country office. The position supervises and provides support to finance units at the sub-offices and project offices. The Finance and Accounting Manager is responsible for ensuring that finance manual and procedures are updated and are implemented in the overall country office operations and for ensuring that high quality financial management information are produced to support an effective humanitarian operation.
The FAM is a member of the CII Senior Management Team responsible for the development of CO strategic and operational plans, and leading and supporting the CO initiatives
RESPONSIBILITIES AND TASKS:
1. General Management and Leadership
• Supervise and manage Jakarta-based finance and accounting staff
and the sub-office or project finance teams;
• Provide mentoring, coaching and regular performance feedback to
all direct reports;
• Lead the capacity building process for all Finance and Accounting
staff. This includes developing a plan for on-the-job training
and dedicated training sessions for all accountants in financial
procedures and educates all team members on financial
responsibilities.
2. Finance policies, procedures and systems
• Monitor implementation of accounting and financial policies,
systems and procedures by sub-offices to ensure that the
accounting records are complete, accurate, and reliable and that
management reports are produced in a timely manner; update
policies, systems and procedures as necessary.
• Develop accounting and financial policies, systems and procedures
in areas not covered by the existing Country Office Manuals.
• Develop guidelines and procedures for non-routine transactions.
• Facilitate/Coordinate audit, Follow up audit findings and monitor
the implementation of audit recommendations.
3. Controllership
• Ensure integrity of the financial segments of SCALA In this
connection; coordinate the completion of periodic accounting
processes and preparation of financial reports for submission to
CARE Canada and other CARE members.
• Review monthly payroll and entries to ensure proper charging and
completeness of supporting documents
• Review and ensure the accuracy of the sub-ledgers and balance
sheet. This includes monitoring of project/travel advances and
the timely liquidation thereof.
• Hold and manage monthly balance sheet review meeting and follow
up on the action items.
• Ensuring that the inter-company billings are communicated to CIM
or other COs and cleared. Manage the country office's tax
exposure and ensure compliance.
• Manage the interaction with internal and external auditors and
ensure that all audits are facilitated and completed on time.
• Through the RPMs/PMs and in coordination with Contract Management
Specialist, functionally supervise and manage all finance and
accounting personnel at the sub-offices and the management
accounting team at the Jakarta headquarters.
4. Treasury Function
• Supervise the Country Office's banking arrangement and maintain
liaison with principle bankers. This includes ensuring that
banking signatories for all bank accounts are updated and current.
• Ensuring that authorized signatory list (not only for banking
from all sub-offices are updated and current.
• Review cash flow forecasts and proposal for investments of short-
term cash holdings. Also supervise the preparation of monthly
bank reconciliations.
• Coordinate the collection of project funds or cash transfers from
CI Members and donors (or return of unspent funds to CI Members
and donors) based on the IPIAs and donor contract. This includes
follow up on relevant personnel or units for the necessary
materials in support of the cash transfer requests. Ensure that
all receipts are recorded properly.
• Development of a policies and procedures that minimize the
Country Office's exposure to currency fluctuations.
5. Budgeting
• Take a lead role in preparation of CII annual budget to be
submitted to HQ in Canada and the necessary revision thereof.
This includes preparation of budget uploads and the revisions
thereof;
• Update the CO’s budget guidelines to reflect changes in key
budget parameters and ensuring that such budget guidelines are
available for all parties involved in the creation and revision
of budgets.
• Review subgrant budget to ensure consistency with donor-approved
budgets. Inform relevant budget holders for any inconsistencies.
• Review the monthly cost-pool allocation for correctness and
compliance with CO financial policies and procedures.
• Provide inputs in project budget revisions and budget proposal
preparation.
6. Donor Reporting
• Review all financial reports and/or project monthly expenditure
monitoring reports, including the financial status of all
projects implemented by CO. In this process, ensure that use of
donor reporting codes (extended fund codes, if necessary), is
consistent with the reporting requirements to donors, and that
matching funds, if required by donors, are identified and charged
to proper budget line items.
• Review the payroll charging prepared by HR and compare it with
the list of charging prepared by other unit
• Counterchecking the project matrix reports as prepared and
updated by the Program Officer.
7. Other Function
• Develop and implement training materials relevant for better
implementation of finance and accounting policies, systems and
procedures.
• Develop and monitor performance against unit responsibilities
under the Finance Department's Annual Operating Plan.
SUPERVISES:
• Accountants CIIHQ (4 staffs)
• AP and Treasury Officer (1 staff)
QUALIFICATIONS:
• Minimum of five years experience in financial management and
accounting.
• University degree in Accounting from a reputable university.
Registered Accountant or Certified Practicing Accountant
preferred.
• Proven numeracy and financial analysis / planning skills
• Prior experience in using a large-scale computer-based financial
system to track accounting activity is required
• High level ability to work with Microsoft Excel and MS-Access
• Understanding of multi and bilateral donor policies and
procedures/regulations/compliance is an advantage.
COMPETENCIES:
Competencies should be selected from among the CII Competencies list of core, managerial and functional competencies.
WORKING CONDITIONS:
Jakarta 80% ; Travel 20%
TERMS OF OFFER:
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before May 13th 2011 to CARE International Indonesia, Human Resources Unit:
recruit_506@careind.or.id
"Only qualified applicants will be shortlisted"
JOB TITLE : CORPORATE FINANCE
AND ACCOUNTING MANAGER (FAM)
DEPARTMENT/PROJECT : FINANCE & ACCOUNTING UNIT/ CIIHQ
REPORTS TO : COUNTRY DIRECTOR
Before May 13th 2011
JOB SUMMARY:
The primary responsibility of this position will be to supervise the Finance and Accounting Unit and assist the Country Director in developing and improving financial systems and procedures. The position is responsible for managing of all aspects of financial operations, treasury, accounting, reviewing corporate financial reports, generating donor financial reports, providing accurate and timely feedback on monthly financial reports for projects, and leading the preparation of corporate budget within the country office. The position supervises and provides support to finance units at the sub-offices and project offices. The Finance and Accounting Manager is responsible for ensuring that finance manual and procedures are updated and are implemented in the overall country office operations and for ensuring that high quality financial management information are produced to support an effective humanitarian operation.
The FAM is a member of the CII Senior Management Team responsible for the development of CO strategic and operational plans, and leading and supporting the CO initiatives
RESPONSIBILITIES AND TASKS:
1. General Management and Leadership
• Supervise and manage Jakarta-based finance and accounting staff
and the sub-office or project finance teams;
• Provide mentoring, coaching and regular performance feedback to
all direct reports;
• Lead the capacity building process for all Finance and Accounting
staff. This includes developing a plan for on-the-job training
and dedicated training sessions for all accountants in financial
procedures and educates all team members on financial
responsibilities.
2. Finance policies, procedures and systems
• Monitor implementation of accounting and financial policies,
systems and procedures by sub-offices to ensure that the
accounting records are complete, accurate, and reliable and that
management reports are produced in a timely manner; update
policies, systems and procedures as necessary.
• Develop accounting and financial policies, systems and procedures
in areas not covered by the existing Country Office Manuals.
• Develop guidelines and procedures for non-routine transactions.
• Facilitate/Coordinate audit, Follow up audit findings and monitor
the implementation of audit recommendations.
3. Controllership
• Ensure integrity of the financial segments of SCALA In this
connection; coordinate the completion of periodic accounting
processes and preparation of financial reports for submission to
CARE Canada and other CARE members.
• Review monthly payroll and entries to ensure proper charging and
completeness of supporting documents
• Review and ensure the accuracy of the sub-ledgers and balance
sheet. This includes monitoring of project/travel advances and
the timely liquidation thereof.
• Hold and manage monthly balance sheet review meeting and follow
up on the action items.
• Ensuring that the inter-company billings are communicated to CIM
or other COs and cleared. Manage the country office's tax
exposure and ensure compliance.
• Manage the interaction with internal and external auditors and
ensure that all audits are facilitated and completed on time.
• Through the RPMs/PMs and in coordination with Contract Management
Specialist, functionally supervise and manage all finance and
accounting personnel at the sub-offices and the management
accounting team at the Jakarta headquarters.
4. Treasury Function
• Supervise the Country Office's banking arrangement and maintain
liaison with principle bankers. This includes ensuring that
banking signatories for all bank accounts are updated and current.
• Ensuring that authorized signatory list (not only for banking
from all sub-offices are updated and current.
• Review cash flow forecasts and proposal for investments of short-
term cash holdings. Also supervise the preparation of monthly
bank reconciliations.
• Coordinate the collection of project funds or cash transfers from
CI Members and donors (or return of unspent funds to CI Members
and donors) based on the IPIAs and donor contract. This includes
follow up on relevant personnel or units for the necessary
materials in support of the cash transfer requests. Ensure that
all receipts are recorded properly.
• Development of a policies and procedures that minimize the
Country Office's exposure to currency fluctuations.
5. Budgeting
• Take a lead role in preparation of CII annual budget to be
submitted to HQ in Canada and the necessary revision thereof.
This includes preparation of budget uploads and the revisions
thereof;
• Update the CO’s budget guidelines to reflect changes in key
budget parameters and ensuring that such budget guidelines are
available for all parties involved in the creation and revision
of budgets.
• Review subgrant budget to ensure consistency with donor-approved
budgets. Inform relevant budget holders for any inconsistencies.
• Review the monthly cost-pool allocation for correctness and
compliance with CO financial policies and procedures.
• Provide inputs in project budget revisions and budget proposal
preparation.
6. Donor Reporting
• Review all financial reports and/or project monthly expenditure
monitoring reports, including the financial status of all
projects implemented by CO. In this process, ensure that use of
donor reporting codes (extended fund codes, if necessary), is
consistent with the reporting requirements to donors, and that
matching funds, if required by donors, are identified and charged
to proper budget line items.
• Review the payroll charging prepared by HR and compare it with
the list of charging prepared by other unit
• Counterchecking the project matrix reports as prepared and
updated by the Program Officer.
7. Other Function
• Develop and implement training materials relevant for better
implementation of finance and accounting policies, systems and
procedures.
• Develop and monitor performance against unit responsibilities
under the Finance Department's Annual Operating Plan.
SUPERVISES:
• Accountants CIIHQ (4 staffs)
• AP and Treasury Officer (1 staff)
QUALIFICATIONS:
• Minimum of five years experience in financial management and
accounting.
• University degree in Accounting from a reputable university.
Registered Accountant or Certified Practicing Accountant
preferred.
• Proven numeracy and financial analysis / planning skills
• Prior experience in using a large-scale computer-based financial
system to track accounting activity is required
• High level ability to work with Microsoft Excel and MS-Access
• Understanding of multi and bilateral donor policies and
procedures/regulations/compliance is an advantage.
COMPETENCIES:
Competencies should be selected from among the CII Competencies list of core, managerial and functional competencies.
WORKING CONDITIONS:
Jakarta 80% ; Travel 20%
TERMS OF OFFER:
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before May 13th 2011 to CARE International Indonesia, Human Resources Unit:
recruit_506@careind.or.id
"Only qualified applicants will be shortlisted"
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