Finance Officer (Asia Regional Office)
December 10, 2016
Asia,
Finance Officer,
International NGO,
NGO Jobs Vacancy,
plan international,
Thailand
Job from Plan
Closing date: 30 Dec 2016
Purpose
Working in 50 developing countries across Africa, Asia and the Americas. Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively.
The Regional Bookkeeper is responsible for the day to day, end-to-end transactions mainly entries onto the SAP system at the ARO Bangkok office. The position is directly accountable in ensuring the efficient operation of the SAP system and the timely processing of voucher checks and other relevant services in the ARO Bangkok office.
Dimensions of Role:
Financial measures or statistics relevant to post such as budget; list of direct and indirect reports
This position reports to the Regional Finance Officer (ARO Bangkok) and a team member of the wider, broader ARO regional office family.
Works internally with regional staff and is likely be involved in liaison with external offices (eg COs, Manila RHQ, etc.) in sourcing and clearing relevant information necessary for the SAP data updates.
Submission of government reports: tax remittances, SEC & labor reports, etc.
Typical Responsibilities - Key End Results of Position:
“What” is done and “why”, but not “how”; include indicators for success
Responsible for the day to day data entry onto the SAP system, ensuring that the SAP continuously processes data and generates reports as necessary. SAP issues are well coordinated to GHD and other SAP experts in resolving bottlenecks and other operational SAP challenges.
Process the end-to-end payment voucher packages; ensuring completion of relevant documents for review and approval of authorized signatories.
Timely submission of tax reports and other remittances to the respective government offices.
Participate in the annual physical count of fixed assets to ensure that fixed asset register are updated each year.
Maintain updated subsidiary schedules (ledgers) on advances to partners and all balance sheet accounts (ie receivable and payable accounts) to facilitate validation and reconciliation of outstanding accounts
Monitor monthly and maintain log to record relevant adjustments as necessary: advances & related expense reports, prepayment and accrual. (Note: depreciation, international salaries, and intercompany accounts are centralized at ARO Manila RHQ).
Time respond to bank errands specially fund transfer, withdrawals and deposits.
Maintain a filing systems ensuring that voucher support documents are properly voided and retain within the required period.
Assist in the completion of the year-end reports, budget consolidation and audits.
Dealing with Problems:
Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them
Complies with corporate policies and standards: Child Protection Policy, IT Policy, Anti-Fraud and Corruption Policy, Confidentiality Policy, Code of Conduct, whistle Blowing, HR Policies and Procedures
Communications and Working Relationships:
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
Internal-High: ARO Bkk staff, vendors Medium: ARO Manila finance staff, SAP users; IH finance/SAP team
External – Medium: CO staff, government agencies. Low: banks & vendors
Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
Gained through education, training, & experience
Education : University graduate in Accounting
Training : Accounting and financial processing
Experience :
At least 2 years’ experience in accounting and administrative operations.
Experience working with INGOs
Preferably with SAP exposure and learning experience.
Functional Competencies
Technical knowledge on accounting principles
Analytical and critical thinking
Application of appropriate technology
Organizational skills
Communication and interpersonal
Valuing diversity
Attention to details and quality output focused
Being a team player
Physical Environment and Demands:
May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.
This position is based at the ARO ro Bangkok office and does not require travel.
On exceptional cases, work may demand during night time, weekends and holidays to come up with work slippages or to meet reporting deadlines.
Reports to: Regional Senior Finance Officer
Duration of contract: 3 Years with possibility to extend
How to apply:
Application Process:
Please send your CV and a covering letter explain why your skills, knowledge and experience meet the requirements of this job to PlanAsia.JobVacancies@plan-international.org by 5.00pm local time Bangkok on Friday 30th December 2016.
Closing date: 30 Dec 2016
Purpose
Working in 50 developing countries across Africa, Asia and the Americas. Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively.
The Regional Bookkeeper is responsible for the day to day, end-to-end transactions mainly entries onto the SAP system at the ARO Bangkok office. The position is directly accountable in ensuring the efficient operation of the SAP system and the timely processing of voucher checks and other relevant services in the ARO Bangkok office.
Dimensions of Role:
Financial measures or statistics relevant to post such as budget; list of direct and indirect reports
This position reports to the Regional Finance Officer (ARO Bangkok) and a team member of the wider, broader ARO regional office family.
Works internally with regional staff and is likely be involved in liaison with external offices (eg COs, Manila RHQ, etc.) in sourcing and clearing relevant information necessary for the SAP data updates.
Submission of government reports: tax remittances, SEC & labor reports, etc.
Typical Responsibilities - Key End Results of Position:
“What” is done and “why”, but not “how”; include indicators for success
Responsible for the day to day data entry onto the SAP system, ensuring that the SAP continuously processes data and generates reports as necessary. SAP issues are well coordinated to GHD and other SAP experts in resolving bottlenecks and other operational SAP challenges.
Process the end-to-end payment voucher packages; ensuring completion of relevant documents for review and approval of authorized signatories.
Timely submission of tax reports and other remittances to the respective government offices.
Participate in the annual physical count of fixed assets to ensure that fixed asset register are updated each year.
Maintain updated subsidiary schedules (ledgers) on advances to partners and all balance sheet accounts (ie receivable and payable accounts) to facilitate validation and reconciliation of outstanding accounts
Monitor monthly and maintain log to record relevant adjustments as necessary: advances & related expense reports, prepayment and accrual. (Note: depreciation, international salaries, and intercompany accounts are centralized at ARO Manila RHQ).
Time respond to bank errands specially fund transfer, withdrawals and deposits.
Maintain a filing systems ensuring that voucher support documents are properly voided and retain within the required period.
Assist in the completion of the year-end reports, budget consolidation and audits.
Dealing with Problems:
Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them
Complies with corporate policies and standards: Child Protection Policy, IT Policy, Anti-Fraud and Corruption Policy, Confidentiality Policy, Code of Conduct, whistle Blowing, HR Policies and Procedures
Communications and Working Relationships:
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
Internal-High: ARO Bkk staff, vendors Medium: ARO Manila finance staff, SAP users; IH finance/SAP team
External – Medium: CO staff, government agencies. Low: banks & vendors
Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
Gained through education, training, & experience
Education : University graduate in Accounting
Training : Accounting and financial processing
Experience :
At least 2 years’ experience in accounting and administrative operations.
Experience working with INGOs
Preferably with SAP exposure and learning experience.
Functional Competencies
Technical knowledge on accounting principles
Analytical and critical thinking
Application of appropriate technology
Organizational skills
Communication and interpersonal
Valuing diversity
Attention to details and quality output focused
Being a team player
Physical Environment and Demands:
May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.
This position is based at the ARO ro Bangkok office and does not require travel.
On exceptional cases, work may demand during night time, weekends and holidays to come up with work slippages or to meet reporting deadlines.
Reports to: Regional Senior Finance Officer
Duration of contract: 3 Years with possibility to extend
How to apply:
Application Process:
Please send your CV and a covering letter explain why your skills, knowledge and experience meet the requirements of this job to PlanAsia.JobVacancies@plan-international.org by 5.00pm local time Bangkok on Friday 30th December 2016.
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