Finance Officer | Canadian Red Cross (CRC)
Finance Officer (FO)
Based in Jakarta
Standard Function Description:
Under the general direction of the Finance Manager, Finance Officer will provide support to the finance department in delivery of finance and administration services in support of the CRC operational programmes in Indonesia.
Duties applicable to all staff
1. Actively work towards the achievement of the CRC goals.
2. Abide by and work in accordance with the Red Cross/Red Crescent principles.
3. Perform any other work related duties and responsibilities that may be assigned by the line manager.
Key Task and Responsibilities:
1. Preparation of bank payments for signature:
Ensure all payments are correctly authorised and fully documented;
Check and make sure that invoices PAID, are stamped “PAID” to prevent duplications;
Prepare bank journal and ensure all supporting documents is attached;
2. Responsible for all aspects of petty cash:
Receipts into and payments out of petty cash, including ensuring that all transactions are correctly authorised and fully documented;
Preparation of daily journal vouchers for both receipts and payments;
Daily cash count and reconciliation to journal balances;
3. Daily data input into GP/ACCPAC system and filing GP/ACCPAC documents:
Ensure document is authorised by Finance Manager before input to GP/ACCPAC;
Current month originals to be filed according to standard filing system;
After month end closure, ensure that all originals are copied/scanned and filed to the same system for retention within the representation;
4. Monitor Working Advances of Indonesia Red Cross Society:
· Assist with preparation and coding of working advance journals where necessary;
· Monitor and follow-up on outstanding working advance balances;
5. Assist in preparation of financial reports and budgets;
6. Phone calls info distribution and preparation of private phone calls invoices;
7. Any other task assigned by the Finance Manager as required;
Accountability
1. To ensure compliance with Movement and Canadian Red Cross management policies, procedures, processes in the area of operation (Code of Conduct, Organization Regulation, etc.).
2. To seek management and policy advice and guidance as required.
Lateral relationships
1. Establish and ensure effective working relationships CRC delegates and national staff
2. Ensure effective working relationships with PMI counterparts and leadership
3. Ensure effective working relationships with the Federation, Participating National Societies and ICRC.
4. Ensure effective working relationships with technical and service departments at CRC National Office level.
Person Specification:
1. In good mental and physical health;
2. Appropriate Professional qualification in Finance;
3. Competent in Financial control at all levels;
4. Competent in budgeting and budget monitoring;
5. Self-supporting in computers (Windows, spreadsheets, word-processing);
6. Able to work independently and with minimum supervision;
7. Languages EnglishProfessional Berlitz level 6;
8. Teamwork; commitment to the International Red Cross and Red Crescent Movement; national society relationship skills; integrity and personal conduct; sensitivity to diversity; flexibility and adaptability; initiative and direction; interpersonal skills; resilience; results focus and accountability
9. This programme may involve travel within Indonesia.;
10. To adhere with The Fundamental Principles of Red Cross and Red Crescent Movement at all times.
11. The person specification may vary due to operational requirements
Please Notice: Applications should be sent to recruitment.id@redcross.ca quoting the Ref code as the subject of the e-mail and indicating the Job title on the covering letter and the attachment should not exceed 200 Kb. Only candidate meeting the Essential Qualifications will be considered. Applications must be received by Friday, 10 June 2011. Canadian Red Cross gives an equal-opportunity employment regardless of race, gender, religion, or political affiliations.
Based in Jakarta
Standard Function Description:
Under the general direction of the Finance Manager, Finance Officer will provide support to the finance department in delivery of finance and administration services in support of the CRC operational programmes in Indonesia.
Duties applicable to all staff
1. Actively work towards the achievement of the CRC goals.
2. Abide by and work in accordance with the Red Cross/Red Crescent principles.
3. Perform any other work related duties and responsibilities that may be assigned by the line manager.
Key Task and Responsibilities:
1. Preparation of bank payments for signature:
Ensure all payments are correctly authorised and fully documented;
Check and make sure that invoices PAID, are stamped “PAID” to prevent duplications;
Prepare bank journal and ensure all supporting documents is attached;
2. Responsible for all aspects of petty cash:
Receipts into and payments out of petty cash, including ensuring that all transactions are correctly authorised and fully documented;
Preparation of daily journal vouchers for both receipts and payments;
Daily cash count and reconciliation to journal balances;
3. Daily data input into GP/ACCPAC system and filing GP/ACCPAC documents:
Ensure document is authorised by Finance Manager before input to GP/ACCPAC;
Current month originals to be filed according to standard filing system;
After month end closure, ensure that all originals are copied/scanned and filed to the same system for retention within the representation;
4. Monitor Working Advances of Indonesia Red Cross Society:
· Assist with preparation and coding of working advance journals where necessary;
· Monitor and follow-up on outstanding working advance balances;
5. Assist in preparation of financial reports and budgets;
6. Phone calls info distribution and preparation of private phone calls invoices;
7. Any other task assigned by the Finance Manager as required;
Accountability
1. To ensure compliance with Movement and Canadian Red Cross management policies, procedures, processes in the area of operation (Code of Conduct, Organization Regulation, etc.).
2. To seek management and policy advice and guidance as required.
Lateral relationships
1. Establish and ensure effective working relationships CRC delegates and national staff
2. Ensure effective working relationships with PMI counterparts and leadership
3. Ensure effective working relationships with the Federation, Participating National Societies and ICRC.
4. Ensure effective working relationships with technical and service departments at CRC National Office level.
Person Specification:
1. In good mental and physical health;
2. Appropriate Professional qualification in Finance;
3. Competent in Financial control at all levels;
4. Competent in budgeting and budget monitoring;
5. Self-supporting in computers (Windows, spreadsheets, word-processing);
6. Able to work independently and with minimum supervision;
7. Languages EnglishProfessional Berlitz level 6;
8. Teamwork; commitment to the International Red Cross and Red Crescent Movement; national society relationship skills; integrity and personal conduct; sensitivity to diversity; flexibility and adaptability; initiative and direction; interpersonal skills; resilience; results focus and accountability
9. This programme may involve travel within Indonesia.;
10. To adhere with The Fundamental Principles of Red Cross and Red Crescent Movement at all times.
11. The person specification may vary due to operational requirements
Please Notice: Applications should be sent to recruitment.id@redcross.ca quoting the Ref code as the subject of the e-mail and indicating the Job title on the covering letter and the attachment should not exceed 200 Kb. Only candidate meeting the Essential Qualifications will be considered. Applications must be received by Friday, 10 June 2011. Canadian Red Cross gives an equal-opportunity employment regardless of race, gender, religion, or political affiliations.
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